Change the Default Text of Controls in Word Templates

One of my pet peeves is when people create and distribute MS Word forms that don’t use controls for the fields. It’s a very easy thing to do, and everybody will be happier to use your form. What makes that form even nicer, though? Changing the default text of your field controls to be friendly and more indicative of what information is being requested.

This is a relatively simple task, accomplished in just 4 very easy steps:

  1. On the Developer tab in the ribbon, enable Design Mode by clicking the toggle button
  2. Select all the text between the prompt tags; be sure to select the text while in design mode, otherwise you may change the font/color of your text to something other than the prompt default
  3. Type the desired prompt text
  4. Disable Design Mode by clicking the toggle button

Use this tip to instantly improve that quality of any Word document form. Share it with your co-workers; they’ll be impressed!

Credit: this is the post where I picked up this little nugget of information.


Author: Adam Prescott

I'm enthusiastic and passionate about creating intuitive, great-looking software. I strive to find the simplest solutions to complex problems, and I embrace agile principles and test-driven development.

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