Fill-In Field Prompts in Word 2013

I was creating a Word document template for my team to use, and I wanted to include a reference number in the header to make it appear on each page. I initially created a field for the user to click and enter the value. The problem with using a simple entry field and sticking it in the header is that it’s grayed-out and easily forgotten.

So, instead of using a textbox field, I decided to prompt the user for the value by using a fill-in field. It’s an easy thing to do, and users of the template will never forget to enter the value. (Of course, they might choose to ignore the prompt, but that’s a different problem!)

To create a fill-in field in Word 2013, do the following:

  1. Put your cursor in the document where you want the field to appear
  2. In the INSERT bar in the ribbon, choose Quick Parts > Field…


  3. In the Field dialog, choose Fill-In as the field name, enter the prompt text, and click OK


  4. Be sure to save your document as a Word Template


That’s all there is to it. When you create a new document from the template, you’ll be prompted, and the value will be filled in.

Good stuff!


One thought on “Fill-In Field Prompts in Word 2013”

  1. Hi Adam
    I have done this but how is it highlighted in the document, it just looks like any other text. What alerts them to update the text or fill it in.

Leave a comment

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s